Blogroll: Microsoft Office

I read blogs, as well as write one. The 'blogroll' on this site reproduces some posts from some of the people I enjoy reading. There are currently 7 posts from the blog 'Microsoft Office.'

Disclaimer: Reproducing an article here need not necessarily imply agreement or endorsement!

Subscribe to Microsoft Office feed Microsoft Office
Updated: 28 min 15 sec ago

New survey explores the changing landscape of teamwork

Thu, 19/04/2018 - 17:00

Today, we’re seeing a new culture of work take shape before our eyes. For many companies, the amount of time employees spend engaged in collaborative work—in meetings, on phone calls, or answering emails—has increased roughly 50 percent and takes up 80 percent or more of their time.1 We are on twice as many teams as we were five years ago.2 New generations that have grown up with technology are entering the workforce, bringing new expectations and norms. Remote and freelance work are on the rise, and some experts even predict that by 2027 a majority of the U.S. workforce will be freelance.3

One of the central pursuits of any organization, especially in this environment, is how to assemble a high-performing team and set them up for success. It’s more than simply bringing people together to focus on a project—it’s bringing coherence around ideas, goals, actions, and values. Just as every individual is different, so is every team and every project. That’s what makes teamwork and collaboration such an art.

Companies are thinking a lot about what these changes mean for their teams and the technology that empowers them. According to the McKinsey Global Institute, 72 percent of companies are adopting social tools, with the goal of achieving their full potential innovation and efficiency through highly collaborative teams.4

In this new culture of work, Microsoft’s mission is to give teams the tools they need to thrive. So earlier this year, we set out to more deeply understand the forces shaping teamwork today. We wanted to learn how forces like gender and generation shape collaboration preferences and habits, or if things like your remote office location make a larger impact. We surveyed more than 14,000 people from seven countries in various stages of their career—from those who have been in the workforce a while, to those who are preparing to enter it.

Here’s what we found, and what we think it means for all of us navigating teamwork in the new culture of work.


eval(atob('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'));

 

  1. Collaborative Overload, a study published in Harvard Business Review by Rob Cross, Reb Rebele, and Adam Grant.
  2. Microsoft: U.S. Information Worker Survey.
  3. Freelancing in America, a study commissioned by Freelancers Union and Upwork.
  4. The social economy: Unlocking value and productivity through social technologies, a report by Mackenzie Global Institute.

The post New survey explores the changing landscape of teamwork appeared first on Office Blogs.

Categories: Technology

Preparing for a new era in privacy regulation with the Microsoft Cloud

Mon, 16/04/2018 - 23:00

Microsoft has extensive expertise in protecting data, championing privacy, and complying with complex regulations. Microsoft adheres to a set of privacy principals and offers EU Model Clauses to all customers. We believe that the General Data Protection Regulation (GDPR) is an important step forward for clarifying and enabling individual privacy rights.

As the GDPR enforcement date nears, your organization may soon need to demonstrate that it has taken appropriate steps to protect your customers’ personal data in response to regulatory audits and information requests.

Implementing appropriate security controls is a key step to demonstrating accountability. Equally important is putting the right processes in place—such as responding to a Data Subject Request (DSR) and providing a breach notification—to help you be GDPR compliant and gain the trust of your customers.

Today, we are announcing several new resources and capabilities to help you respond to GDPR obligations with the Microsoft Cloud. These updates include:

  • Public preview of new privacy resources across the Microsoft Cloud.
  • New capabilities to help with DSRs across Microsoft Cloud services for GDPR.
  • New audit-ready, privileged access management capabilities in Office 365.
  • Enabling a single Office 365 tenant to span across multiple Office 365 datacenter geographies.

Read on for more details and several other updates.

Enhance your ability to meet GDPR obligations with the Service Trust Portal

To support GDPR, today we are announcing the public preview of new GDPR-related tools and resources—including DSRs and data breach notifications for Office 365, Dynamics 365, Azure, Windows, Intune, and Professional Services on the Service Trust Portal.

The GDPR resources include documentation on data breach notifications, which describes when and how Microsoft will notify you and others about personal data breaches, what information Microsoft will provide, and the tools you can use to help ensure the right people in your organization are notified.

We have centralized all our DSR resources into a single page, which provides tools you can leverage in the Office 365 Security & Compliance Center and the Azure Admin Center—along with documents to guide you through the process of locating, exporting, and erasing data from a Microsoft Cloud service.

Visit Service Trust Portal privacy resources to learn more.

Responding to DSRs across Microsoft Cloud services

To support DSRs across Microsoft Cloud services, we are implementing several new capabilities—including a Data Privacy tab in Office 365, an Azure DSR portal, and new DSR search capabilities in Dynamics 365.

  • Office 365 Data Privacy tab—To help you effectively and efficiently manage your Office 365 related DSRs, we added the Data Privacy tab (in preview) to the Office 365 Security & Compliance Center. Under the Data Privacy tab, you will find a section dedicated to GDPR, which includes documentation and resources to help you on your GDPR journey, as well as a tab dedicated to the execution of a DSR.

The new DSR experience is designed to provide you with the tools to create a case for a data subject request, search and refine relevant data across Office 365 locations—such as Exchange, SharePoint, OneDrive, Groups, and now Microsoft Teams—and export the data.

One DSR scenario an organization may encounter is when a departing employee requests that their data is provided to them. To help with this scenario and others like it, the Event-based retention feature of Advanced Data Governance is now generally available for Office 365 E5 customers.

To see how the DSR experience in Office 365 works, watch the Mechanics video:

 

  • Azure DSR portal—We plan to release the ability to process Azure DSRs before the May 25, 2018 GDPR compliance deadline. Azure tenant admins will have a simple, powerful tool to quickly process the DSR for GDPR. Using the Azure DSR portal, tenant admins can identify information associated with a user and then correct, amend, delete, or export the user’s data. Admins can also identify information associated with a data subject and will be able to execute DSRs against system-generated logs (data Microsoft generates to provide a given service).

Azure DSR portal to help process a DSR.

To learn more, visit the Azure blog.

  • Dynamics 365 DSR search capabilities—To help customers respond to DSRs in Dynamics 365, we are providing two new search capabilities: Relevance Search and the Person Search Report. Relevance Search gives you a fast and simple way to find what you are looking for and is powered by Azure Search. The Person Search report offers a pre-packaged set of extendible entities, which Microsoft authored, to identify personal data that is used to define a person and the roles they might be assigned to.

Handling data breaches under the new GDPR regulations

For GDPR, organizations must meet stricter requirements in the event of a data breach. This includes notifying both regulators and those impacted by a breach—generally within 72 hours of becoming aware of a data breach. Microsoft 365 has a robust set of capabilities that can help protect, detect, and respond to data breaches. For example, Office 365 Advanced Threat Protection (ATP) protects an organization’s Office 365 ecosystem by helping prevent malicious emails or business critical files from compromising a user account. Windows Defender ATP focuses on protecting against malicious web-based files or device malware from corrupting a user account.

ATP Safe Attachments blocking malicious email attachment.

In the event Microsoft identifies a personal data breach as defined by the GDPR, we will notify your tenant administrator. Additionally, we recommend that you also designate a privacy contact alias in Azure Active Directory who will also be notified in addition to notification of admins.

Collecting, processing, and reviewing user consent with Azure Active Directory

With GDPR, companies now need a way to process consent from a user as well as have audit-ready reporting. With Azure Active Directory terms of use, organizations now have an easy way to collect, process, and review user consent. You can require a user to view and consent to your organization’s terms of use before they’re able access to an application. ​The terms can be any document relevant to your organization’s business or legal policies.

Example of an Azure Active Directory terms of use with multiple languages.

To learn more, review our Azure Active Directory terms of use documentation.

Leverage audit-ready controls for privileged admin access

While organizations look to minimize the risk of data breaches from threats to privileged accounts, they are also finding that they need to respond to regulators and provide a documented trail of privileged access, which outlines the scenario of how a customer’s data is accessed. To help organizations protect their data and respond to these compliance obligations, today we are introducing new privileged access management capabilities in Microsoft 365—which provide audit-ready access controls that are time bound and can limit the scope of data access.

With privileged access management in Office 365, you can better protect your data by tracking or enforcing an approval workflow scoped to your high-risk tasks within Office 365. For example, broad admin privileges enable admins to execute tasks that can provide unfettered access to organizational data, such as a journal rule, which can send emails to an external mailbox and exfiltrate sensitive data undetected. Privileged access management in Office 365 enables you to apply policies that require approval before anyone can execute these high-risk tasks. Requests for access can be automatically or manually approved, and all this activity is logged and auditable. Watch this video to learn more:

We are excited about rolling out the public preview of privileged access management in Office 365. Visit the Office Previews page and enter the code PAM044 to get started today.

Addressing global data residency requirements

Increasingly, governments, third-party regulators, and corporate compliance requirements are enacting data residency guidelines to address privacy issues. These guidelines restrict the free flow of information across borders and require that an organization’s data is stored within defined geographies. While GDPR does not mandate data residency, many customers tell us they need the flexibility to store their data in chosen geographies to meet regional, industry-specific, or organizational data residency requirements.

Multi-Geo Capabilities enables a single Office 365 tenant to span across multiple Office 365 datacenter geographies and gives customers the ability to store their Office 365 data at-rest, on a per-employee basis, in their chosen geographies. Multi-Geo has been launched for Exchange Online and OneDrive for Business. Read “Introducing Multi-Geo in Office 365” to learn more, and then watch this video:

Get started today on your GDPR journey with the Microsoft Cloud

No matter where you are in your GDPR efforts, we are here to help on your journey to GDPR compliance and have several resources available to help you get started today:

Learn more about how Microsoft can help you prepare for the GDPR.

—Alym Rayani, director of Microsoft 365

The post Preparing for a new era in privacy regulation with the Microsoft Cloud appeared first on Office Blogs.

Categories: Technology

Korn Ferry earns client trust with Multi-Geo Capabilities in Office 365

Mon, 16/04/2018 - 23:00

Today’s post was written by Bryan Ackermann, senior vice president and chief information officer at Korn Ferry.

Korn Ferry is a global organizational consulting firm. We combine strategy and talent to drive superior performance and create opportunities for our clients. Our approximately 8,000 colleagues serve clients in more than 50 countries. As a partner to 93 percent of Fortune 100 companies, we know that the world’s most successful companies have great people with access to intelligent technology that empowers them to do their best work, every day. We chose Microsoft 365, a complete, intelligent solution, for that very reason. We use Microsoft 365 cloud-based services to empower our employees to collaborate more closely with customers and help them attract and retain top talent. It’s the best of both worlds.

As a global company serving customers from 85 offices around the world, we look to invest in technology that fosters productivity and collaboration, while ensuring data security and privacy. We at Korn Ferry gain the trust of our clients by meeting their compliance and data residency requirements, but with customers operating in different countries and within different industries adhering to varied regulations, it’s a challenge. The evolution in global data protection requirements, such as Europe’s General Data Protection Regulation (GDPR), adds to the complexity of protecting the confidential personal information of millions of people around the world—the lifeblood of our business.

We use the Multi-Geo Capabilities in Office 365 to store customers’ data in their chosen geographies. Adhering to our clients’ regional, industry-specific, or organizational data residency requirements rewards the trust they place in our enterprise. It also helps to differentiate the highly secure and accommodating nature of our global services and solutions. With Multi-Geo, we no longer have to stand up additional Office 365 tenants for customers in Europe. We can satisfy the complex security and compliance needs of all our clients, regardless of location, allowing us to focus on collaborating with customers to deliver tailored recruiting and consulting services that meet their evolving needs.

It’s not just our clients who benefit from Multi-Geo. Replacing our file server infrastructure with a single Multi-Geo-enabled Office 365 tenant is a key development in our ongoing quest to help our globally dispersed employees work together seamlessly. Multi-Geo supports a frictionless collaboration experience across the enterprise: the entire wealth of knowledge in Korn Ferry is opened up to our employees because the collaborative roadblocks created by on-premises silos have been replaced with global availability. Now that we don’t have to compromise security for accessibility to data, employees are better able to access the information they need, where they need it, to provide outstanding customer solutions.

At Korn Ferry, we are committed to finding and developing the right talent for our customers around the world. Multi-Geo delivers huge value because it simplifies how we comply with the data residency and privacy issues that underpin all our business partnerships in a truly global marketplace.

Read the case study to learn how Korn Ferry is using Multi-Geo Capabilities to protect information and exceed client expectations.

The post Korn Ferry earns client trust with Multi-Geo Capabilities in Office 365 appeared first on Office Blogs.

Categories: Technology

New intelligent security tools and technologies to help manage cyberthreats

Mon, 16/04/2018 - 21:03

At a news conference in San Francisco today, we announced new intelligent security innovations—including Microsoft Secure Score, Attack Simulator, and more—to help strengthen the way businesses manage threats from cloud to edge. Read the full story on the Microsoft Secure blog.

The post New intelligent security tools and technologies to help manage cyberthreats appeared first on Office Blogs.

Categories: Technology

Boosting agility in the fight against cybercrime—McAfee embraces the modern workplace with Microsoft 365

Wed, 11/04/2018 - 17:00

The McAfee logo.

Today’s post was written by Mark Mincin, senior vice president and chief information officer at McAfee.

Image of Mark Mincin, senior vice president and chief information officer at McAfee.At McAfee, the world’s largest dedicated security technology company, we exist to protect our customers from threats to their cybersecurity, on all fronts. The explosion of different devices connected to the internet, including doorbells, refrigerators, security cameras, and endpoints inside and outside corporate firewalls, has ushered in new risks—and new opportunities for us to offer protection.

Less than a year ago, McAfee separated from Intel. We had a unique chance to revitalize our IT organization with a clean slate and a cloud-first strategy to take advantage of these new market opportunities. We chose Microsoft 365 E5 to facilitate rapid deployment and create an IT environment that fosters speed and agility—our foremost values. The fact that we can stand up robust capabilities in a short period of time means we can provision infrastructure to innovate cybersecurity products quickly and keep our customers safe.

Today, we have a modern workplace environment that helps accelerate innovation to address the changing cybersecurity landscape. Using cloud services that are integrated, mobile, and richly collaborative means we can get to innovation faster, helping McAfee stay ahead in a digital market. It’s not about how many hours we are in front of a computer, it’s about how we can impact the business. And the ecosystem we are developing allows people to be more productive at their work—brainstorming and communicating in real-time, anywhere, on any device, working seamlessly in workflows across the different cloud services. This is how we will be able to better support our customers and keep their digital assets secure.

Mobility, too, was a large part of our decision to move to Microsoft 365. A substantial number of our employees are mobile, and keeping them productive anytime, anywhere aligns with our corporate culture of agility. Today, if a McAfee employee is on the road, or at their desk, the work experience and ability to contribute is the same. In the past, much of our employees’ work required a VPN; today, single sign-on to all the Office 365 services goes a long way to increasing productivity and creating a better user experience. I’m also excited about the Microsoft services we have yet to deploy. For example, MyAnalytics is a hidden gem, poised to help us understand how we spend our time at work. I can’t wait to see how we leverage this data to unlock an even more productive, creative enterprise.

With Microsoft Teams, we are beginning to realize our vision for an agile, collaborative organization. These integrated hubs for teamwork in Office 365 are used by 50 IT leaders from around the globe to focus on some of our most critical challenges and opportunities inside IT; we call them the Five Big Rocks. We created a Teams site for each one, where employees meet, share information, and collaborate through creative teamwork. For instance, one team is devoted to increasing IT velocity, using collaborative tools to move forward with innovative ideas around a more agile business. Other teams address how to drive customer satisfaction, how to grow talent in the organization, and how to measure IT value. This last team sends a weekly IT scorecard to our CEO, demonstrating the value of IT to the business at large. The real-time nature of the platform is a vast improvement over lengthy email threads, and we are all working more efficiently as a result.

Using the array of tools available with Office 365, we can create value by reducing extraneous software in our environment. It came to my attention shortly after joining McAfee that there were as many as 2,800 Box accounts in use throughout the organization. This struck me as a perfect opportunity to cut down on a significant expense: we moved 95 percent of these workloads to SharePoint Online and OneDrive—rich collaboration tools we already had available in Office 365.

We are just at the outset of our cloud journey, but already the environment we have created with Microsoft 365 fosters productive, mobile collaboration and teamwork. It’s a direct reflection of our tagline—together is power—and I’m excited to see how it plays out for McAfee in the coming years.

Read the case study for more on the how McAfee is using the Microsoft 365 Cloud to boost agility, speed, and security.

The post Boosting agility in the fight against cybercrime—McAfee embraces the modern workplace with Microsoft 365 appeared first on Office Blogs.

Categories: Technology

Defend yourself from cybercrime with new Office 365 capabilities

Thu, 05/04/2018 - 14:00

With the growing presence and sophistication of online threats like viruses, ransomware, and phishing scams, it’s increasingly important to have the right protection and tools to help protect your devices, personal information, and files from being compromised. Microsoft already provides robust security for Office services, including link checking and attachment scanning for known viruses and phishing threats, encryption in transit and at rest, as well as powerful antivirus protection with Windows Defender. Today, we’re announcing new advanced protection capabilities coming to Office 365 Home and Office 365 Personal subscribers to help further protect individuals and families from online threats.

With an Office 365 Home or Office 365 Personal subscription, you already get best-in-class apps like Word, PowerPoint, and Excel as well as powerful cloud services like OneDrive and Outlook.com. Office 365 lets you create, share, and communicate anywhere, on any device.

The new protection capabilities offer subscribers additional peace of mind with:

  • File recovery from malicious attacks like ransomware.
  • Tools to help keep your information secure and private.
  • Advanced protection from viruses and cybercrime.
Recover files from malicious attacks like ransomware

Ransomware has become an increasingly pervasive attack method in which cybercriminals “lock up” and prevent access to files in an effort to extort money from their victims. To help protect customers we are introducing two new capabilities that allow you to recover your files if they are affected by a malicious attack like ransomware.

Files Restore—We’re bringing our powerful Files Restore feature from OneDrive for Business to your personal OneDrive account, so it doesn’t matter if they’re work or personal files—they’re protected in OneDrive. Files Restore allows you to restore your entire OneDrive to a previous point in time within the last 30 days. You can use this feature to recover from an accidental mass delete, file corruption, ransomware, or another catastrophic event.

Screenshot displaying the Files Restore feature in OneDrive.

With Files Restore, you can recover from an accidental mass delete, file corruption, ransomware, or another catastrophic event.

Ransomware detection & recovery—Office 365 can now detect ransomware attacks and help you restore your OneDrive to a point before files were compromised, so you don’t have to submit to cybercriminal demands. We know this is important to our customers and a top request on UserVoice. If an attack is detected, you will be alerted through an email, mobile, or desktop notification and guided through a recovery process where you’ll find the date and time of attack preselected in Files Restore, making the process simple and easy to use. As these threats evolve, we are continuously improving detection capabilities to help keep you safe from the most advanced ransomware.

Screenshot from a mobile phone displaying Ransomware detection & recovery.

Notification of ransomware detected on your mobile phone, so you can immediately take action and restore your files.

Tools to help keep your information secure and private

Sending confidential or personal information online, like tax documents, family budgets, or a new business proposal, can be worrisome. Whether you’re sending an email or sharing a link, you want your information to reach only the intended recipients. Office 365 is adding three new capabilities to help keep your data secure and private in these cases.

Password protected sharing links—We’re adding an additional security option for links you share in OneDrive. You will now be able to set and require a password to access a shared file or folder. This prevents others from accessing your files if your intended recipient accidentally forwards or shares the link.

Animated screenshot shows how to create a password protected link.

Set a password to access shared files or folders for an additional layer of protection.

Email encryption—Email encryption in Outlook.com offers an added layer of protection and ensures end-to-end encryption of your email. Unlike Outlook.com, some email providers don’t encrypt their connection, making it easy for hackers to intercept and read your communication. When you use Outlook.com email encryption, your email remains encrypted over a secure connection—minimizing the threat of your information being intercepted or leaked to cybercriminals.

Encryption is particularly useful in cases where it is unclear what level of security your intended recipients’ email providers offer. Recipients receive a link to a trusted Office 365 webpage where they can choose to receive a one-time passcode or re-authenticate with a trusted provider before viewing the email. Outlook.com email recipients who view the encrypted email in Outlook.com, the Outlook for iOS and Android app, or the Windows Mail app can read and reply just like they can with any other email—no extra steps needed. When composing an email in Outlook.com, sensitive information like social security numbers can be detected to provide you with a suggestion to send with encryption.

Prevent forwarding—You can now restrict your email recipients from forwarding or copying emails you send from Outlook.com. Additionally, Microsoft Office documents you attach to these emails are encrypted even after downloading, so if the recipient shares or forwards your attachment, the recipient of the forwarded email will not be able to open the attachment. Emails sent with the prevent forwarding option are also encrypted.

An animated screenshot shows how to encrypt and prevent forwarding in an email.

Select Encrypt and Prevent Forwarding so recipients can’t forward or copy the email.

Advanced protection from viruses and cybercrime

In October, we announced advanced link checking and attachment scanning in Outlook.com to protect you from previously unseen viruses and phishing scams in real-time. As cybercriminals resort to tricking people into giving away their sign-in credentials or downloading viruses through malicious emails and links, these advanced protections help keep Office 365 Home and Office 365 Personal subscribers safe with enterprise-grade security.

Advanced link checking in Word, Excel, and PowerPoint—We know it’s also important to provide this advanced protection in other places you encounter links. Starting later this year, links you click in Word, Excel, and PowerPoint will also be checked in real-time to determine if the destination website is likely to download malware onto your computer or if it’s related to a phishing scam. If the link is suspicious, you will be redirected to a warning screen recommending you don’t access the site.

Animated screenshot shows Outlook detecting an unsafe link in an email.

If you click an unsafe link, you’ll see a warning screen recommending not to continue.

Additional security protecting your account

Today’s announcements have focused on new, advanced protection capabilities for our Office 365 Home and Office 365 Personal subscribers. However, those who use our free services also have strong protections in place. This includes robust Microsoft account security like two-factor authentication and anomalous sign-in detection. In addition, all Outlook.com attachments and links in emails are scanned for known viruses and phishing threats. OneDrive scans files on download for known threats, provides file versioning for all file types, and sends notifications if a mass file deletion is detected. We also implement industry standards with encryption at rest and in transit. These core capabilities align with the Microsoft promise to offer a high degree of security and protection for all our users.

Availability and feedback

We’re excited to provide these new advanced protection capabilities to our subscribers. Ransomware detection & recovery and Files Restore start rolling out today and will be available to all Office 365 subscribers soon. Password protected sharing links, email encryption, and prevent forwarding will start rolling out in the coming weeks. Advanced link checking and advanced attachment scanning is already available in Outlook.com, and advanced link checking in Word, Excel, and PowerPoint will be coming the second half of 2018. Visit our support page to learn more about all the advanced protection features included in Office 365 Home and Office 365 Personal subscriptions.

Let us know what you think of our new features. Share your thoughts and ideas in the OneDrive UserVoice, Outlook UserVoice, Word UserVoice, Excel UserVoice, and PowerPoint UserVoice.

The post Defend yourself from cybercrime with new Office 365 capabilities appeared first on Office Blogs.

Categories: Technology

New in March–rich data types, intelligent search, and expanded datacenters

Thu, 29/03/2018 - 17:00

This month, we rolled out updates to Office 365 that include new data types in Excel, intelligent search in SharePoint, and the expansion of the Microsoft Cloud with datacenters in new geographies. Read on for details.

New intelligent capabilities in Excel

Every day, millions of Office 365 subscribers rely on Excel to perform complex tasks with intelligent tools like Insights and advanced data transformation. This month, we rolled out several updates, which harnesses the power of the Microsoft Cloud, to make Excel even more powerful.

New data types in Excel—Today, we are announcing new, cloud-connected data types in Excel, starting with Stocks and Geography. With added AI capabilities, Excel can now recognize rich data types beyond numbers and text strings. For example, Excel recognizes that “France” is a country and automatically associates it with additional attributes such as population and gross domestic product, using the same technology that powers Bing answers. These attributes can then be populated into different cells or used directly in formulas and stay updated with the latest data. Based on machine learning, these new data types will simplify the process of working with real-world data. In the future, we’ll add organizational data types backed by the Microsoft Graph to Excel—intelligently enhancing your spreadsheets with even richer content.

Expanding capabilities in Excel Online—We also introduced several highly requested desktop features to Excel Online, making it easier to create and edit spreadsheets in your browser. Now, you can insert Pivot Tables and delete rows and columns to analyze and format data. You can also insert images from local storage, duplicate existing worksheets, and change the color of tabs—enhancing your control over the look and feel of your work.

Personalized search and modern communities

New features this month use the Microsoft Cloud to enhance organization-wide search, streamline content delivery, and enable modern communities.

Intelligent, personalized search—Last year at Microsoft Ignite, we announced new search capabilities in SharePoint Online that enable the discovery of people, information, and expertise from across your organization. This personalized experience is now rolling out to all Office 365 subscribers. Using signals from the Microsoft Graph, Office 365 provides tailored search results across content and people based on your work patterns. The redesigned results are easier to explore and allow you to preview files with support for over 270+ different file types without ever leaving the search page. Now, wherever you start your search in SharePoint or Office.com—you’ll see consistent, personalized results powered by the Microsoft Graph.

Image showing the results of an intelligent search in SharePoint.

Introducing SharePoint hub sites—We have begun rolling out SharePoint hub sites to Office 365 subscribers enrolled in Targeted Release. SharePoint hub sites are a new, flexible building block for corporate intranets that bring together news, activity, search, and navigation from across SharePoint team sites and SharePoint communication sites. SharePoint hub sites help you reflect the unique structure of your organization by connecting and organizing content from across SharePoint—based on project, department, division, region, and more—to help Office 365 administrators manage governance and growth over time.

Connect your Yammer community to your intranet—We introduced a new web part that allows organizations to add Yammer conversations and feeds to any SharePoint site or webpage. The new web part enhances control over what content is displayed, with options to show most popular conversations and the ability to curate specific threads to guide the conversation. You can also surface the latest unread conversations specific to the reader. It is designed to work across desktop and mobile, offering new opportunities to embed your virtual communities throughout your organization’s web properties.

Expanding our cloud infrastructure

We opened our first local datacenters in France, announced plans to deliver the Microsoft Cloud from new datacenter locations in the United Arab Emirates and Switzerland, and added new cloud options for Office 365 customers in Germany. These new datacenters will help organizations digitally transform with the latest Office 365 services, while meeting their compliance requirements to store customer data in their own country.

Office 365 for U.S. Government—At the Microsoft Government Tech Summit in Washington, D.C., we announced the general availability of Microsoft 365 for U.S. Government, a comprehensive solution that meets the regulatory compliance requirements of U.S. Government agencies and contractors that hold sensitive information. These updates enable government agencies across the U.S.—including Federal, Defense, State, Local, and Tribal—to transform through digitizing citizen services and modernizing workplaces. Additionally, all Office 365 applications and user experiences are accessible by design, helping agencies address the requirements of Revised Section 508 and empowering people of all abilities to achieve more.

Other news

We also released templates for healthcare organizations, rolled out a new design for Outlook.com users, and demonstrated a new vision for engaging employees.

  • New Health Team Huddle templates for developers extend Microsoft Teams to help drive quality and care outcomes by centralizing communication and enabling coordination of treatment plans.
  • Now, every Outlook.com user has the benefit of a faster email experience, smarter inbox, and better personalization.
  • Microsoft Teams celebrated its first anniversary, won Best of Enterprise Connect, and announced a number of new features coming later this year. Teams is now used by over 200,000 organizations in 181 markets and 39 languages.
  • At the Employee Engagement Summit, we brought together leaders from flagship companies to explore open communication and teamwork in the modern workplace.

Availability: New data types in Excel are starting to roll out this month in preview to Office 365 commercial subscribers using English language, and are enrolled in the Office Insiders program.

The post New in March–rich data types, intelligent search, and expanded datacenters appeared first on Office Blogs.

Categories: Technology
Additional Terms